Communications Project Manager

Employment Status: Full-time

Department: Communications

Reports to: Senior Director of Communications

Salary: $60,000 – $70,000 based on experience and qualifications + benefits

To Apply: Send resume, cover letter, references, and two communications samples that showcase content creation, copywriting, project management (social media posts, press releases, etc.) to humanresources@wfmn.org.

FLSA Status: Exempt

Location: Hybrid work environment. Office requirement is approximately 25%. As a community foundation with a statewide focus, community context is an integral aspect of creating effective marketing and narrative shifting strategies to achieve the Foundation’s mission. As such, the incumbent to this position should reside within the state of Minnesota.

Access: The Women’s Foundation of Minnesota welcomes applicants to share with us if they have needs related to flexibility in the hiring process including alternate formats, accommodations, or any other type of modification.

Summary
The Women’s Foundation of Minnesota seeks a passionate, tech-savvy, and detail-oriented Communications Project Manager to manage, support, and drive the production, dissemination, and use of communications to inform, amplify, and demonstrate the impact of the Foundation and our community partners. This role develops, implements, and manages communication plans to ensure the flow of work is in alignment with the organization’s annual operating plan and communications calendar. The person in this role works closely with the Communications team and partners across departments and communities, using an intersectional framework (gender, race, place, additional identities), reflective of the depth and breadth of the Women’s Foundation mission and commitment to driving systems change for gender and racial justice.

Primary Responsibilities

Project Management (70%)

•  Manage both print and digital projects by facilitating communications job requests, understanding and documenting project requirements, coordinating and managing project plans, and managing expectations throughout the process.
  – Applies communications knowledge, experience, and project management to coordinate the day-to-day workflow within the Communications department and works with team members across departments and external vendors to ensure quality results on deadline.
• Lead project management and work plan delivery for publications.
  – Marketing materials, e-newsletters, annual impact report, marketing materials, research and listening sessions, including the Status of Women & Girls in Minnesota, and other projects specified in annual operating plan.
  – Coordinate timely delivery and production of all communications projects to printers, designers, and partners.
  – Review and approve proofs, copy, and lists with an eye for detail, accuracy, and efficiency, ensuring the use of an intersectional lens and diverse representation and perspectives.
• Provide all administrative support and coordination for the Communications team
  – Organizing and maintaining files, information, and resources for team-share and accessibility
  – Coordinating, scheduling, preparing meetings
  – Setting, sharing, collaborating on agendas
  – Updating organizational information and events calendar
  – Managing project requests internally and externally
  – Support administrative requests for Sr. Director of Communications and Vice President of Strategic Communications & Narrative Change as needed
• Support the Sr. Director of Communications and Vice President of Strategic Communications & Narrative Change to maintain and ensure collaborative Communications partnership with Advancement, Community Impact, and across the Foundation.
  – Develop and maintain all print-production and mail plans, including appeals, e-newsletters, marketing materials, research reports, and other mailings, as needed.
  – Support communications requests from WFM teams.
  – Project-manage communications materials in support of Foundation events.
  – Manage virtual platforms (Zoom, etc.) and provide technical support for WFM events.

Marketing Communications (30%)

• Contribute to digital and print projects, in partnership with and directed by Senior Director of Communications including press releases, marketing materials, email, research and other reports, event communications, and mailings.
• Manage development, production, and related tasks, for digital and print materials.
• Plan, produce, and manage content in close partnership with Vice President of Strategic Communications & Narrative Change and other designers for social media amplification and engagement.
• Lead social media strategy with creative partners to amplify and leverage partnerships, impact, grantmaking, policy, and research.
• Explore and implement best practices, trends, and innovation in social media for philanthropy, aligned with Foundation’s annual operating plan.
• Create and execute social media strategy for high-priority initiatives aligned with annual operating plan and event calendar.
• Ensure that content is current, and messaging is consistent with overall work of the Foundation.
• Monitor, measure, and analyze analytics to increase engagement across all channels.
• Scan media for relevant articles to post and share with Foundation staff.
• Implement the dissemination of online email management (Mailchimp), Blackbaud NetCommunity, and related projects for digital communications, aligned with annual communications plan and calendar.
• Maintain content calendar, design, production, and distribution to constituents. Partner with database manager for timely and accurate delivery of lists.
• Monitor and track all digital analytics to produce regular reports on metrics.
• Lead and manage digital outreach, editorial, marketing analytics on public relations initiatives, events, and other media activities.
• Maintain, track, and update social media and communications files.
• Distribute press releases.
• Monitor and track media coverage.
• Monitor and track website and social media through Google Analytics.

Secondary Responsibilities

• Participate as an active member of the Foundation staff by working collaboratively with other staff, volunteers, and stakeholders.
• Attend Women’s Foundation of Minnesota events, as requested by the Senior Director of Communications.
• Perform all other projects and tasks, as assigned by the Senior Director of Communications.

Job Specifications

Education and Experience

• Bachelor’s degree, preferably in communications, marketing, public relations, digital analytics, or related field.
• Minimum 2+ years of direct project management experience in communications and creative services such as social media, marketing, communications.
• Experience working with diverse communities to develop critical messaging on important community issues, including but not limited to those who identify as Black, Indigenous, communities of color, people with disabilities, LGBTQ+.
• Strong creative project management and problem-solving skills.
• Strong attention to detail and organization.
• Excellent written and verbal communication skills.
• Demonstrated experience developing and leading creative projects, digital strategies, and social media analytics to meet narrative change and strategic communications initiatives.

Knowledge, Skills, and Abilities

• Demonstrates initiative and a solution-focused attitude while positively contributing to our teamwork environment.
• Highly organized, adaptable, and detail oriented.
• Understands and applies an Intersectional Equity Framework (gender, race, place, additional identities) to each project to ensure organizational commitment to diversity, equity, inclusion, and accessibility.
• Commitment to gender and racial justice, actively participating in WFM’s learning culture in diversity, equity, inclusion, and accessibility.
• Proficiency in technical tools is required: PC computers, Microsoft products (Word, PowerPoint, Excel), Mail Chimp, Basecamp.
• Proficiency in creative and publishing tools is highly desired: design software (Canva, Adobe Creative Cloud: InDesign, Illustrator, Photoshop), eSpatial, WordPress, Adobe Acrobat, Blackbaud NetCommunity, and basic HTML coding.
• Ability to understand and take directions and ask questions as needed to clarify work.
• Effective interpersonal communication skills including relationship-building skills to effectively work with a diverse variety of people and backgrounds.
• Self-directed and able to plan and manage own projects.
• Works as an effective and proactive team-player.
• Commitment to the mission, vision, and values of the Women’s Foundation of Minnesota.
• Aligns with and actively practices our core cultural norms and values: hope, generosity, courage, inclusion, belonging.

Physical Requirements Necessary to Perform This Job

• Hear and speak in order to use telephone and communicate with people both in and out of the office environment.
• Sit at desk for extended periods, as well as move around office area repeatedly throughout the day.
• Apply manual dexterity for computer keyboarding and office equipment use.
• Visual ability to review detailed reports and information.
• Physical ability to move around office area repeatedly throughout the day.
• Flexible work hours. Must be willing and able to work and attend events on evenings and weekends as needed.
• Have access to reliable transportation to visit off-site locations, on occasion.

Tools and Equipment Used

• Candidate must be able to use standard office equipment (telephone, printer, computer, postage machine, and other technical tools).
• Proficiency in MS Office Suite software, graphic design (Adobe Creative Cloud: InDesign/Illustrator/Photoshop), publishing (WordPress, MailChimp), and other digital tools as needed.

Applications accepted through May 15, 2023 or until filled. Please note that WFM participates in E-Verify, which is a service to confirm employment eligibility. This process will occur after an offer of employment is extended.